Exhibitor and Sponsor Opportunities

The 62nd ACMS Annual Winter Clinics Medical Conference is just five months way and we're starting to gear up for it.  
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​Although we will be forced to adapt to our current public health emergency situation, we will still provide this opportunity to connect our attendees with personal and professional services and products. We'll just have to do it differently than we have in the past. Out is the crowded exhibitor hall that is too loud to carry on a conversation in!

Based on summertime surveys of previous year attendees, we anticipate a reduction in normal in-person attendance by 50%, regardless of what stage of reopening we are in. However, we could see as many as that many or more choose to register for the virtual conference due to health and safety concerns, affordability, and convenience.

We are currently exploring which online platform we will use, which may modify or enhance some of the features below. A more robust platform may also change our virtual only pricing.
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I want to chat with you to hear more about your company's interest in Winter Clinics before you commit and as we design our exhibitor experience.
Steven Reames, ACMS Director
Exhibitor registration will be available sometime in October. Prices and number of sponsors/exhibitors allowed are subject to change before Nov 1.

Commercial Support Pricing

Stage 4 or Full Reopen (gatherings greater than 50) In-Person attendance is predicted to be no greater than 60 based on surveys of previous year attendees
  • Five (5) $1500 Event Sponsorships Available (Hybrid: In-Person Booth and Virtual Exhibitor Booth))
  • Nine (9) $800 Exhibitor spots open (Hybrid)
  • Five (5) $300 Virtual Exhibitor Spots Open (Online Only)
  • One (1) $1000 Platform Sponsorship Available (Online Only)
Stage 3 (gatherings up to 50) In-Person attendance is predicted to be no greater than 45
  • Five (5) $1500 Event Sponsorships Available (Hybrid)
  • Three (3) $800 Exhibitor spots open (Hybrid)
  • Eleven (11) $300 Virtual Exhibitor Spots Open (Online Only)
  • One (1) $1000 Platform Sponsorship Available (Online Only)
Stage 2 or Modified Stage 3 (Gatherings only up to 10) or Stage 1 (No In Person Attendance) 
All Exhibitors/Sponsors will be converted to virtual only 
  • ​Sixteen (16) $300 Virtual Exhibitor Spots Open 
  • Five 1/2 Price Featured Event Sponsorships from the original $1500 Sponsors.
  • One (1) $500 Platform Sponsorship Available 
  • Balances will be refunded or credited to those who originally signed at the higher price

Virtual Exhibitor Benefits

1) Your exhibitor booth isn't restricted to the 8 or so hours you normally set up to press the flesh with.
Once a person registers for the conference and we turn the platform on, your exhibitor booth could be live and able to be visited for 60-90 days. Since some people will come back to view material they missed or want to rewatch something, you may get repeat exposure on your products or services.
2) Various form of media enhance the exposure to attendees
Now you are not restricted to a few flyers and expensive tchotchke giveaways. You can add video introductions, direct email and web links, PDF downloads, and even allow people to set up a virtual visit with your physician relations team.
3) Virtual Attendance Can Bring More Qualified Leads
We keep our in-person attendance price low for doctors ($375 for non-members)  on purpose because we know a trip to Shore Lodge and back costs $800 or more in and of itself.
With virtual attendance-only price down to $150 for ACMS members, we may actually see a boost in online attendance over and above the capacity of the 120 that Shore Lodge can hold in the education room under normal circumstances.
And that means more eyeballs and ears on your booth.

Commercial Support Benefits

All exhibitors and sponsors will receive:
  • List of attendees in advance of meeting (no contact info)
  • Opportunity to donate items for raffle (if sunshine laws allow/no pharma or medical equipment suppliers)
  • Ability to message attendees directly through virtual conference platform
  • Virtual Exhibitor Booth: Description of products or services, Introductory Video Embed, Materials Downloadable from Portal, Representative Contact Listing
  • Will probably put “Bingo Password” embedded in various introductory videos so people have to watch them to be able to enter contest.
Additional Hybrid Event Sponsor Benefits
  • 6’ Booth during meals/receptions for face time with 40-60 onsite attendees with fewer exhibitors to compete with (dependent on reopening stage). Thursday evening, Friday morning, Friday afternoon break, Friday evening
  • Mid Friday or Saturday 1 hour in-person/broadcast optional education opportunity for attendees.
  • Logo on marketing materials (emails, website, printed programs)
  • Logo on virtual conference platform (if allowed by ACCME regulations)
Additional Platform Sponsor Benefits
  • Same as Hybrid Event Sponsor except no in-person booth. Exclusive listing and highlight as platform sponsor.
  • Will be provided all attendee names AND direct contact information if attendee gives permission
  • Include limited materials in mailed care packages for online attendees. 
  • Mid Friday or Saturday 1 hour video webinar optional education opportunity for attendees.
Additional In-Person Exhibitor Benefits
  • 6’ Booth during meals/receptions for face time with 40-60 onsite attendees with fewer exhibitors to compete with (dependent on reopening stage). Thursday evening, Friday morning, Friday afternoon break, Friday evening
  • Listing on conference program
Additional Virtual Exhibitor Benefits
  • Listing on conference program
  • Include limited materials in mailed care packages for online attendees. 
  • Mid Friday or Saturday 1 hour educational live talk opportunity (will be broadcast to attendees).
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